Copy editing

Copy Editing vs Proofreading: What’s the Difference?

Copy editing vs Proofreading: Which Should You go for?

Copy editing and proofreading are two important stages in the editing process of a written work. Both are crucial to ensuring that the final product is polished, error-free, and easy to read. However, while they are similar in some ways, they are also quite different, and it is essential to understand their differences.

Copy editing is the first stage of the editing process. It involves looking at a book’s overall structure, organisation, and style. The goal of copy editing is to ensure that the manuscript is clear, consistent, and easy to understand for readers. This includes checking for grammar and punctuation errors and ensuring that the text is well-organised and flows smoothly. Copy editors also check for consistency in style and formatting, such as headings and subheadings, ensuring that the text follows the appropriate style guide.

On the other hand, proofreading is the final stage of the editing process. The goal of proofreading is to catch any remaining spelling, grammar, punctuation, and formatting errors that were omitted during the copy-editing stage. Proofreading is typically done after everything is set and ready to be printed or published, but nowadays, copy editing and proofreading can go hand in hand. The proofreader will look for typos, missing words, or other errors that may have been introduced during the writing process.

What Copy Editors and Proofreaders Should Know

Now, editors will tell you that copy editing is a more comprehensive task than proofreading. Why? Because it requires a deeper understanding of a text and its content in order to improve its readability. A copy editor must also have the ability to recognise and correct grammar, punctuation, and style errors. Copy editors also need to be familiar with the appropriate style guides (MLA, Chicago, APA, AMA, etc.) and be able to apply them consistently throughout the text.

On the other hand, proofreading is a more focused task that requires a keen eye for detail and the ability to spot errors quickly and accurately. Proofreaders need to be able to focus on the text as a whole and spot errors that may have been missed during the copy-editing stage.


Copy Editing or Proofreading: Are they expensive?

The cost of copy editing or proofreading may depend on the word count, the number of errors caught, or how rough your work is. A copy editor can charge by the hour, word count, or page (not common). You may also need to negotiate a discount with your copy editor if you are on a budget. Giving a copy editor your manuscript for a second opinion is advisable, even if you have self-edited or proofread it yourself. They do possess valuable insights to help improve your work.

To further summarise these differences, copy editing and proofreading are both crucial to ensuring that a written work is polished and error-free. Copy editing focuses on establishing that the text is clear, consistent, and easy to understand. In contrast, proofreading focuses on catching any remaining errors not detected during the copy-editing stage. Companies and individuals need to understand the difference between copy editing and proofreading to ensure that the final product is of the highest quality.

To receive an instant quote for your copy editing and proofreading projects, you can use this Instant Quote Calculator.